SUGGESTED DOCUMENT RETENTION GUIDELINES ****

Audit Reports - Permanent
Bank Deposit Slips - 6 Years
Bank Statements - 6 Years
Cancelled Checks - 3 Years
Certificate Of Insurance - Period of Coverage Plus 3 Years
Contracts and Leases - Permanent
Corporate Stock Records - Permanent
Daily Sales Records - 3 Years
Depreciation Schedule - Life of Asset Plus 3 Years
Employee Records - Period of Employment Plus 3 Years
Employee Time Cards - 3 Years
Entertainment Records - 6 Years
Expense Reports - 6 Years
Financial Statements - Permanent
General Ledger - Permanent
Insurance Claims - 3 to 5 Years After Settlement
Insurance Policies - Permanent
Inventory Records - 3 Years
Loss Reports - 5 Years
Minutes of Meetings - Life of Company
Paid Vendor Invoices - 3 Years
Real Estate Records - Permanent
Tax & Legal Documents - Permanent

Updated July 17, 2006

****Please refer to IRS guidelines and consult the appropriate legal and accounting authorities before determining destruction dates.